Privacy Policy
AIM, (“AIM ”, “We”), all together referred to as AIM, acts as an independent project, consultancy, interim management partner of companies, and provide services executed by experts in Supply Chain, Operations and Procurement management.
AIM, acknowledges the importance of Data Protection and Privacy of personal data of its Suppliers, Prospects, Customers, Consultants and Personnel, and shall process the information of these data subjects with due care. We confirm to process all personal data according the European General Data Protection Regulation.
This policy and any other contractual document which sets out the basis on which any personal data we collect from you (data subject), or that you provide to us, will be processed by AIM. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
Which data do we collect ?
Personal data is defined as all data that allows to identify directly or indirectly a natural person. AIM can process the following data (information):
Information you give AIM
This is information that you provide by corresponding with us by phone, e-mail or otherwise. The information you provide may include your name, address, e-mail address, phone number, CV (work experience, trainings, education, competences, professional preferences, references, personal profile, photograph, etc). passport- or ID card(number), bank account data and numbers etc., Chamber of Commerce numbers, VAT numbers.
Information AIM collects
Personal information may be gathered in a number of ways including but not limited to the following situations: where you have expressly consented, when you sign an AIM agreement or during negotiations or professional discussions you have with AIM, during professional evaluations, from social media channels, from online information, telephone conversations and any other electronic means.
When you have not expressly consented to us processing your personal information we shall continue to process your information when we have a processing ground to do such. Any such processing ground is set out in the General Data Protection Regulation and our use of your personal information is in full compliance with the regulation. Processing grounds can apply to any of the following:
- Where you have consented to the processing of your data;
- Processing is necessary for the performance of a contract with you or to take steps to enter into an Agreement (or Contract);
- Processing is necessary for compliance with a legal obligation;
- Processing is necessary to protect the vital interests of you or another person;
- Necessary for the purposes of your legitimate interests pursued by AIM.
Uses made of the information
We use the information (data) which you provide in the following ways:
- Management of prospects and customers;
- Management of active and former independent consultants or candidate independent consultants;
- Matching consultants with customers’ requirements;
- Submission of sales proposals and contract management;
- Invitation and management of invitations for AIM events;
- To carry out our obligations arising from any contracts agreed;
- To share AIM newsletters.
Disclosure of your information
You agree that we have the right to share your personal information with any relevant member of AIM.
Where we store your personal data
The data that we collect from you will be stored at a secure location.
Your rights
At all times, You have the possibility to execute your rights as described in the General Data Protection Regulation. The following rights are applicable:
- The right for information: You can execute the right to request all personal data (incl. grounds for processing, category of data, retention time) related to your person held by AIM.
- The right of rectification: You can execute the right to rectify incorrect personal data held about you held by AIM.
- The right to be erased: You can execute the right to have your personal data erased from AIM’s systems. AIM shall comply with this request within the legal grounds for such a request.
You can execute any of these rights, on simple request, by contacting info@aimconnection.eu or by sending it by hard mail to AIM.
California Privacy Notice
This California Privacy Notice applies to residents of California and supplements Blue Matter’s general Privacy Policy. It describes how Blue Matter Consulting (“Blue Matter,” “we,” “us,” or “our”) collects, uses, and protects your personal information in accordance with the California Consumer Privacy Act (CCPA) and its amendments under the California Privacy Rights Act (CPRA).
This notice applies to the following individuals: website visitors and marketing contacts, as well as job applicants, employees, and independent contractors.
Blue Matter does not sell or share your personal information and has not done so in the preceding 12 months.
Personal Information We Collect
The table below describes the categories of personal information we may collect from individuals who interact with our website or marketing communications.
| Category | Examples | Source | Purpose | Shared with Third Parties |
|---|---|---|---|---|
| General Information | Name, postal and/or email address, phone number, photographs, payment information, agreements, communication preferences, and inquiries submitted to Blue Matter | Provided directly by you | To facilitate communications about Blue Matter’s services and thought leadership resources; to evaluate and process professional inquiries | No |
| Digital Information | IP address, geolocation data, device ID, and data transmitted via cookies | Collected automatically when you use our websites or mobile applications | To enhance your browsing experience and help us better understand visitors to our website | No |
| Personal Information Related to Recruiting & Employment | Name, phone, address, date of birth, SSN, passport number, driver’s license number, resume / work history, certifications, performance reviews, racial / ethnic origin, health information, bank account (for direct deposit) | Provided directly by you during recruitment or employment | For recruitment, promotions, talent management, payroll, internal record keeping, identity & employment verification, tax reporting, EEOC reporting, benefits administration, payroll | No |
For more information on how we use cookies, please read our Cookie Statement.
Disclosure of Information
Blue Matter does not sell personal information, whether collected from website visitors, marketing contacts, employees, or contractors. We only disclose employee and contractor information to “Service Providers” (such as payroll processors or health insurance carriers) who are contractually prohibited from using your data for any other purpose.
Your Rights Under California Law
As a California resident, you have the following rights regarding your personal information:
- Right to Know / Access — You may request a copy of the personal information we have collected about you, including the categories of information, the sources, the purposes for collecting it, and any third parties with whom it has been shared.
- Right to Delete — You may request that we delete your personal information. Please note that certain exceptions apply. For example, we may retain information needed to complete a transaction, comply with a legal obligation, or maintain security. Note that most HR data is exempt from deletion as it is required for legal, tax, or contractual purposes.
- Right to Correct — You may request that we correct any inaccurate personal information we hold about you (e.g., an incorrect address or name spelling in HR records).
- Right to Opt Out — You have the right to opt out of the sale or sharing of your personal information. Blue Matter does not sell or share personal information.
- Right to Limit Use of Sensitive Personal Information — You may request that we limit the use of sensitive personal information (such as your SSN or health data) to only what is necessary to provide our services or your benefits, as permitted by law.
- Right to Non-Discrimination — We will never discriminate against you for exercising any of your privacy rights. This means we will not deny you services, charge you different prices, provide a lower quality of service, or retaliate against you as an employee or applicant because you made a privacy request.
Your rights may be subject to certain legal exemptions where necessary to protect the public interest or our legitimate business interests.
How We Handle Your Request
When you submit a request, we will:
- Verify your identity to protect your information and prevent unauthorized access.
- Respond within 45 days of receiving your request. If we need more time due to the complexity of your request, we may extend this period by up to an additional 45 days (90 days total) and will notify you of the extension.
- Follow up if we need additional information to process or clarify your request.
How to Submit a Request
Website visitors and marketing contacts may exercise their rights by:
- Online: Completing our Privacy Request Web Form
- Email: privacy@bluematterconsulting.com
Employees, former employees, and job applicants may exercise their rights by:
If you have any questions about this notice or how we handle your personal information, please don’t hesitate to reach out using the contact details above.
Retention Policy
Retention periods vary depending on the type of information and applicable legal requirements:
- Website visitor and marketing data is retained indefinitely unless a deletion request is submitted and approved.
- Employee and contractor records are retained for the duration of employment/engagement and up to 5 years following termination, subject to state and federal record-keeping requirements, or longer if required for ongoing litigation or tax audits.
Specific document-level retention requirements for HR records are outlined below:
| Document Type | Retention Requirement (CA Law) | Reason |
|---|---|---|
| Job Application / Resume | 4 years from hiring decision | Covers FEHA claims (longer than federal 1-year rule) |
| I-9 Form | 3 years after hire OR 1 year after termination | Required for CA immigration audits |
| W-4 & DE 4 (State Tax) | 4 years | Standard IRS/FTB payroll requirement |
| Wage & Hour Records | 3 years (minimum) | Required for payroll audits (Labor Code § 226) |
| Personnel Files | 3 years after termination | CA Labor Code § 1198.5 requires availability for inspection |
| Workplace Know Your Rights Notice | 3 years (proof of distribution) | Must be provided annually and at hire |
| Sexual Harassment Training | 2 years (minimum) | Proof of biennial training for all employees (SB 1343) |
Changes to our Privacy policy
Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy. Last updated on 4-May, 2026.
Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@aimconnection.eu.